Whether it’s the transcript that’s the bane of your existence or one that you effortlessly scoped 30 pages an hour, it’s important to track how much time you actually spent working on a job; from the time you received the files, to that glorious moment when you hear “No further questions,” run a spell check, and hit “Send.”
Even though you don’t technically charge per hour as a scopist, it’s crucial that you document how much time you’re spending on a transcript, from start to finish.
If you’re like me, it’s very easy to research an unknown term, get preoccupied with countless other things, and completely lose track of the time you actually spent scoping. After all, operating your business from a laptop leaves you susceptible to tons of distractions.
So what’s helped me with this issue while simultaneously increasing my income and maximizing my productivity and time management?
Toggl is time-tracking software that helps calculate your billable and non-billable time. Toggl offers a free version (up to five users) and a paid version. I currently use and love the free version, but I have a feeling I’ll be upgrading in the near future as I want to utilize everything the software has to offer.
The basic idea is simple: Title your project, hit the “Start” button, and then the timer begins. When you’re finished, simply click the “Stop” button.
And if you forget to hit “Start,” don’t worry. You can enter that missed time whenever you wish.
Toggl allows you to organize by client, tags or projects and you can even change the color of any of your projects.
But my favorite feature would have to be the aesthetically pleasing weekly summary reports that I’m provided with. Call me a nerd, but I love the multi-colored chart showing me exactly how I’ve spent my time. I find it incredibly motivating and use it for more than just scoping. I’m even using it now to track how long I’m spending writing this article.
It’s also great to have a visual of how much time you might be losing on non-billable tasks. Having this illustration has forced me to reevaluate how I spend my time. It serves as a great reminder of how quickly little things can add up and detract from your billable time.
If you’re interested in using Toggl for your business and/or life, here’s a link to help you get started.
Using Toggl has transformed my business and I hope it will do the same for you!
Have you tried Toggl before? What time-management tool do you use?
Leave a comment down below. I’d love to hear from you.